PAGoDA Project “Tfanen – Tunisie Créative”
Terms of Reference
The EU (European Union) €6m “Programme to Support the Strengthening of Tunisia’s Cultural Sector” (PACT – Programme d’Appui a la Culture enTunisie” – ENI/2015/38-415) aims to support the redefinition of the Tunisian cultural policy (Strand 1) and the restructuring of the cultural sector (Strand 2), in the context of Tunisia’s democratic transition.
The first strand is implemented exclusively through a Twinning Contract (€1m) between the Tunisian Ministry of Cultural Affairs (MoCA) and the French Ministry of Culture and Communication to strengthen the institutional capacities of the MoCA to enhance the decentralisation of culture. The Twinning project aims to:
The second strand is implemented through a PAGoDA Contract (€4,7m) led by the British Council on behalf of/in partnership with EUNIC, which was branded as ‘TfanenTunisie Creative’. The project specifically aims to stimulate a local collaborative approach in the view of supporting the creation of a social and cultural ecosystem, inclusive for all groups of the society. The project aims to:
The Tfanen project is evolving in a changing institutional context to which it must adapt while respecting its initial objectives. Based on the results achieved of its initial implementation phase, the project has entered the stock-taking and planning phase having equipped its teams with the appropriate tools for the continuation of its activities and monitoring of ongoing grants projects.
Tfanen comprises a strong capacity building and social innovation component that requires strategic design and holistic monitoring in coherence with the overall project plan targeting various audiences: ministry staff, decentralised public bodies, cultural professionals and civil society organisations.
Based on Tfanen’s competence strengthening plan (Learning & Sharing plan), the project focuses primarily on skills enhancement and public-private partnership development through a series of participatory learning and sharing Labs from October 2018 to October 2019, with the average frequency of one lab per month. Tfanen is currently planning and preparing for the unfolding of this comprehensive capacity building plan, having already implemented the first pilot event.
Following a contract addendum signed in 2018, Tfanen is also providing support to the Creative Europe Desk in Tunisia. Tunisia is indeed the first country in the MENA region fully benefiting from the Creative Europe programme and a special effort is currently under way to guarantee the participation of Tunisian cultural actors in future calls, implementing info sessions, accompanying measures and training. Creative Europe target groups will also be involved in the Tfanen Learning & Sharing Labs.
The logistics of all those events needs to be carefully taken care of, together with that of other regular communication events.
Purpose of the consultancy
This role has the overall objectives of managing the organisation and logistics of new upcoming events being organised by the Tfanen project within the frame of the Learning & Sharing activities, as foreseen by the current contract extension. The role will also provide logistic support to all other Tfanen-related events (e.g. seminars, press conferences, networking events, etc…), ensuring outstanding delivery to the satisfaction of our stakeholders and client while making sure that we comply with all rules and procedures and contractual commitments. This will include as well events that will be implemented in close cooperation with the Creative Europe programme.
Administrative tasks responsibilities related to the logistic of events will include responsibility for managing procurement, vendor and PR creation, PO release, archiving, etc. in close coordination with Tfanen administrative, project management and finance management teams, as well as with the Creative Europe Desk support experts.
The Events and Office Manager works as part of the wider Tfanen team and may be required to work occasionally in or with other areas as the project evolves and develops.
Events and logistics Responsibilities:
Plan and manage Tfanen (and relevant Creative Europe Desk events) from the logistical preparation to the execution of the event according to requirements, target audience and objectives within budget and time constraints, and in compliance with the British Council procedures:
The above-mentioned tasks will all be carried out in close cooperation with the Tfanen Grants and Capacity Building Manager, the Learning & Sharing Adviser, the Tfanen team and the Creative Europe Desk support experts, who should all be kept regularly updated and informed (even on a daily basis if relevant) on issues and challenges faced for further solution/decision.
Additionally, the consultant may be asked to perform any other tasks related to event activities in support to the Tfanen team, as required.
Key Working Relationships
The consultant will be line managed by Matteo Malvani, Tfanen Team Leader, and tasks agreed in close coordination with Nessim Ghroum, Grant and Learning & Sharing Manager, Mariem Siala, Communication Manager and Khouloud Soula, Creative Europe Networking and Capacity Building Manager. The contractual and administrative aspects of the advisor’s mission will be coordinated by Nadia Naccache, Tfanen Project Manager at the British Council Tunisia.
Please send your completed application (CV + Cover letter) to firstname.lastname@example.org before December 16th at midnight stating “Events Manager” in the subject heading.